NAIS 2001 Exhib Prospectus

Exhibitor Agreement :

The undersigned "Exhibitor," in consideration for his/her exhibition at the 2001 Annual Conference of the National Association of Independent Schools ("NAIS"), and other good and valuable consideration the sufficiency of which is hereby acknowledged, hereby agrees as follows:

No one other than the Exhibitor and his/her employees will be permitted to occupy the space rented to him/her.
Booth arrangements shall conform in all respects to the dimensional and height requirements indicated in the space diagram furnished. Display materials in the rear of the booth cannot exceed the backdrop height in the exhibit booth or exceed 8 feet. Materials being displayed on the sides of the exhibit booth cannot exceed 4 feel in height, except for pipe and drape, any portion of the exhibit extending above the booth or any or any open or unfinished side of the exhibit blocking another Exhibitor’s view in the judgment of NAIS, will be dismantled by the official Show Decorator at the Exhibitor’s expense, if not properly dismantled by the exhibitor.
No material, equipment or apparatus shall be permitted, the presence, appearance, or operation of which produces noise, vibration, odor, or other irritant which is objectionable to NAIS, the center, center guests, other exhibitors, or visitors. In addition, any material, equipment, or apparatus, the presence or operation of which may be a hazard to persons or property shall be removed forthwith. NAIS expects all exhibitors to behave in a professional manner. No disruption of the conference or any Exhibitor’s right to conduct business will be tolerated.
The Exhibitor’s property shall be brought and kept on and removed from the center’s facilities at the Exhibitor’s sole risk.
All materials used in the Exhibit Hall must be fireproofed and must conform to all local fire department and insurance underwriters’ regulations. No decorative paper of any kind will be permitted. The Exhibitor will not permit any article to be located in the exhibition premises which will void insurance or increase premiums of insurance policies on the building in which the Conference is held.
Exhibitor assumes full responsibility for any damage to the center caused by or resulting from Exhibitor’s move in, move out, or use of the center’s facilities. Nothing shall be posted on, or tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Distribution of promotional gummed stickers or labels is prohibited.
The Exhibitor will keep his exhibit arranged, dusted, and in good order at all times.
NAIS will direct the Freeman Decorating Company to uncrate and set up any exhibit display booth that is in its booth, but has not been uncrated one hour before the opening of the Exhibit Hall. (This does not apply to packing boxes of the Exhibitor’s product but to booth structures — shelving, backdrops, lights, and the like.) The Exhibitor will be billed and shall pay for labor and other costs involved. NAIS is not responsible for any damage to the Exhibitor’s product due to the set up of the Exhibitor’s booth.
The Exhibitor will not dismantle his/her display prior tot he stated closing hour of the Conference, 3:00 p.m., Friday, March 2, 2001. All prefabricated exhibits must be dismantled and crated with move out completed no later than 6:00 pm on Friday, March 2, 2001.
Sales will be permitted on the exhibit floor. The Exhibitor assumes entire responsibility for the collection of any applicable sales taxes on any sales made on the exhibition premises. Sales permits are available at no charge. Please contact the Massachusetts Department of Revenue, Automated Trustee Unit at (617) 887-6367.
Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and save the John B. Hynes Convention Center, and affiliates and subsidiaries of each of the officers, directors, agents, and partners of each (Indemnified Parties) and its employees and agents harmless against all claims, losses, and damages to persons or property, governmental charges, or fines and attorneys fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of Indemnified Parties, its employees and agents.
Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and save the National Association of Independent Schools (NAIS) and its employees and agents harmless against all claims, losses and damages to persons or property, governmental charges or fines, and attorneys fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of NAIS, its employees and agents.
In addition, Exhibitor acknowledges that the National Association of Independent Schools and the John B. Hynes Convention Center do not maintain insurance covering Exhibitor’s property and that it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance covering such losses by the Exhibitor
Exhibitor will not do or omit to do anything which would cause NAIS to fail to perform, keep, and observe any of the terms, convenants, and conditions contained in the Agreement between NAIS and the John B. Convention Center related to the 2001 NAIS Annual Conference.
Neither NAIS nor the John B. Hynes Convention Center, nor their employees and agents shall have any liability or obligation to the Exhibitor for cancellation or deferral of the Conference.
Table-top Displays – Existing rules and regulations for booth rentals will apply to table-top displays, including the requirement that each table exhibit be manned. Electrical service is not available for table-top displays and all display materials must be confined to the top of the table and may not exceed 36 inches in height from the top of the table. Space is assigned at the discretion of the Director of Meeting Planning.
Exhibit booths include appropriate backdrops and side walls, aisle carpeting, a standard two-line sign with the Exhibitor’s name, city, and state. NAIS will also provide security during the hours the Exhibit Hall is closed.
NAIS will only permit one company per booth, and one company name on a sign at any time, no exceptions.
All exhibiting companies must have a registration form filled out for every exhibitor attending the conference. NAIS registrations are non-transferable.
There are controversial issues and materials used in education. Exhibits which present the positive point of view on such issues will be permitted. Political actions or activities are prohibited. Exhibits which defame or unfairly attack the products or integrity of another Exhibitor or exhibits which disturb or disrupt the exhibits of another, through audio or video displays or otherwise, are also prohibited.

Exhibitor understands that failure to comply with any provision of this Conference Exhibitor Agreement Part I and II may affect its future Conference exhibiting eligibility and priority in addition to any legal liability or obligation that such failure may impose upon the Exhibitor.

Thank you for your participation in the Annual Conference of the National Association of Independent Schools.

We welcome your exhibit as a means of educating our members and keeping them informed on new developments affecting independent schools.